Party Bookings 2016

Booking a Party and Inviting Non-Member Guests

Please read this page carefully before completing the form.

In a change to previous Party Rules, we will now offer up to four party slots every day except holidays. Two slots will be available from 12:00 noon to 3:00pm each day and two from 3:30-6:30pm. On Mondays through Thursdays the flat fee is $50.00. On Fridays, Saturdays and Sundays the flat fee is $100.00. For the 12:00 noon to 3:00pm slots Monday through Thursday, you may invite up to 35 nonmember guests. At all other times you may invite up to 20 nonmember guests. 
Upon payment of the required guest fees, members may invite up to eight (8) non-member guests onto the pool grounds during regularly scheduled operating hours and as outlined and described in the Membership Application, the Membership Guidelines and the Pool Rules without making prior arrangements. See the Guests and Guest Fees page for more information.
 
As a privilege of membership, members may also reserve non-exclusive space at the pool for a gathering of up to 20 nonmember guests for up to three hours. This rate allows pool members to reserve two picnic tables (painted red) regardless of the number of anticipated guests and pay a reduced guest fee for non-member guests during regularly scheduled operating hours. There are NO party bookings on the three Federal holidays during the season: Memorial Day, July 4 and Labor Day. 

All requests are considered on a first-come, first-served basis and there are no rain dates.

In addition to the two picnic tables, up to two folding tables can be rented for $10.00 per table, per party. The tables are stored in the office and the manager on duty will provide them after payment of the fee. Members are responsible for cleaning and getting the tables back to the office. Members may of course also bring in their own folding tables.

All tidying and cleaning that is required after the party is the responsibility of the member who organized the party, as is ensuring that the area around the party is returned to its pre-activity condition immediately following use. These responsibilities include, but are not limited to, removing all trash, replacing all moved items and storing all equipment. Members may use basic pool equipment, such as brooms and trash cans, to assist in the cleanup.

Any use of the pool’s electrical system must be approved in advance by the Events Committee.

No sound amplification systems or devices of any kind may be used at any time.

No activity occurring during the party may disrupt the ability of other members to use and enjoy the pool and grounds.

All members & guests must comply with PG Pool’s General Rules & Regulations.

Grills may be used by adults but may not be reserved or moved to the party area.

NO GLASS CONTAINERS ARE ALLOWED ON POOL GROUNDS.

Instructions for Booking a Party

1. Please complete and submit the Party Rental Form linked to below at least 14 days prior to the requested use date.
2. Please include a guest list in the notes section. We will not hold you to that list, but do the best you can.
3. Submit the form and wait to receive a confirmation email.
4. Your party will be approved providing:
i) There are not already two parties scheduled for that date and time;
ii) Your party has no more than 20 nonmember guests; and
iii) Your party is proposed for usual operating hours. 

5. If there are already two parties scheduled for your preferred date and time, we will contact you about choosing another date. 

REMEMBER: the member responsible (or another designated member) must come to the front gate for each guest in order for that guest to be allowed onto the pool grounds.

All users must follow the policies and rules as outlined in the Membership Rules and Regulations.

Charges are based on the following rates:

Party Registration Fee: $50.00 Monday through Thursday and $100.00 Friday through Sunday. For the 12:00 noon to 3:00pm slots Monday through Thursday, you may invite up to 35 nonmember guests. At all other times you may invite up to 20 nonmember guests. 

In cases of inclement weather, we will endeavor to reschedule your party. If the pool AND grounds are closed for the duration of your party, and we cannot find a mutually agreeable day to reschedule it, we will issue a refund.

Extra Tables: Up to two folding tables may be rented for $10.00 per table per party. These will be in addition to the two regular picnic tables that the member is allowed to reserve for free.

To book your party, please log in to our membership site, go to Party Bookings and click the link "Register a Party." Complete the form, pay the deposit and wait patiently to ensure you managed to secure a spot. First come, first served.