Minutes of Board Meetings

Board Meeting Minutes January 11, 2015

Prince George’s Swimming Pool, Inc.

 

 

Present: AF, CGoff, CT, PH, MR, DA, MB, DMc, DJN, CSR, SS

Apologies: MM, EW, DS, CGowan, MT, DdeR.

Absent: N/A

 

Budget

·       Approved as presented.

·       Lap swimmer membership will be offered at $120 per annum to existing members (those who take it up will lose their regular membership). We will offer similar to those on the waiting list and see what the take up is before we make a decision.       DA/DJN

·       Envelopes must be passed to a depositor within a week and deposited within ten days. Board to be alerted if this does not happen. We should develop an online calendar to show when envelopes are passed to the depositor and when they are deposited. If the pool’s wireless or Orchid system is down, the collecting member is to send an email to the treasurer and president with the total if you can’t fill in the online form.            Emily/Marvin

 

The Five-Year plan

·       The plan was approved with the exception of a Trex deck for the new shelter. We will explore other options.           Board

 

Levee Update

·       The Board discussed the draft letter provided by Chris Gowen. Much appreciated.

·       Individual comments to Chris re the letter.                  Board

·       We agreed to do an appraisal. Do not need a survey.    Chris Gowen

 

Management

·       Stacy reported on the meeting she had with Bruce and Ken from Lighthouse. LH was receptive to our concerns.

·       Next season is longer by one week.

·       Ken will present a plan on installing the kickboards for lessons/lap swimmers etc.

·       Stacy will discuss the timing of the various preseason tasks that LH need to do:

  • Replacing the gravel, sand, and laterals in the main pool and wading pool filters. $7,250.00   
  • The bearings in the main pool pump motor should be replaced as they are starting to make some noise. They are permanently lubricated bearings which cannot be greased. Budget $450.00
  • The deck drain pipe gets clogged at the 90* elbow by the alley. Add a clean-out pipe so we can easily clear the clog when it happens. Budget $175.00
  • [I believe this was done already, but just in case:] The main drain covers have a 3 year lifespan that’s enforced by the health department. We will need to replace them at a total cost of $1,167.00 installed.

 

Membership

·       Camps etc. – Tabled.

·       Parents as Sitters There were only four in 2014—drop as an issue

·       Party Form/Payments – not seen to be a problem in 2014. Drop as an issue.

·       Children of members joining in their own right. Drop – not an issue at this time.

·       DN and DA will draft a letter to membership about the new category of membership, the rule on transferring co-op hours, the open registration dates for this coming season and the long season without a fee increase. DJN/DA

·       Older members – see how many are older than 90. Next meeting. Dennis.

 

Co-op

·       Co-op approval system – exemption list needs to be cut down significantly – Board members to submit list to next meeting.              Board

·       The Lost and Discarded will be relocated to the tin shed by the guard shack. Chuck will erect a clothesline to aid in drying the towels that find their way there. Melissa will oversee the placement of a table and other sundry shelves/storage that we have lying about during the season.        PP

 

Review Next steps from the last meeting:

·       DJ to reach out to landscaper and then Chuck will manage it during the season.          Started

·       DJ will reach out to dumpster – March 15.

·       DJ to draft rule on transferring co-op hours

o   "People doing seasonable co-op jobs may not transfer their excess hours to other members. Co-op hours completed at workdays or other similarly organized co-op opportunities are transferable with the prior approval of the board." Approved.

·       DJ will tell Tanya that we will renew contract with Orchid.                  Done

·       Stacy and Bruce are meeting next week and DJ wants to attend – will renew contract with Lighthouse. Done.

·       Stacy will make the photos of board members happen next season.

·       DJ and Chris will reach out to the membership to seek pro bono lawyers for levee project.      Not needed

·       DJ and Chris will review insurance contracts and finish them before Thanksgiving                   Done

·       Dave M. will get credit cards for Marvin, Dave D., and DJ and make DJ and Marvin check signatories. The latter is complete. The former has been started.

·       DJ and Chuck will meet with contractors to get estimates for toddler pool fencing and bathroom showers in the women’s restroom                In progress

·       Chuck will price stockade fence from bathrooms to the dumpster        .

·       DJ to look at the sidewalk in the front. Not our problem. Ignore.

 

Next Steps for the Next Meeting

·       DavidMc to resolve problems with wooden fencing on the playing fields side of the property.

·       All Board Members and the five-year-plan committee to come up with a suggestion for alternative flooring for the shelter and under the grills.

·       Emily and Marvin should come up with a system (extension of the existing Google calendar?) to register envelope/cash handoff and deposit.

·       All Board members to provide Chris Gowen with comments on the levee letter.

·       Ken (LH) will present a plan on installing the kickboards for lessons/lap swimmers etc.           Stacy

·       Lighthouse to provide draft of requested protocol for the Board’s next meeting.         Stacy

·       DJN and DA will draft a letter to membership about the new category of membership, the rule on transferring co-op hours, the open registration dates for this coming season and the long season without a fee increase.

·       DJ to update Manual with new rule change on co-op hours and any other changes necessary.

·       Older members – see how many are older than 90. Next meeting. Dennis.

·       Co-op system –Board members to submit list of members who should get a pre-season exemption to next meeting.

·       Chuck will price stockade fence from bathrooms to the dumpster        .

·       Dave M. will get credit cards for Marvin, Dave D., and DJ.     

·       DJ and Chuck will meet with contractors to get estimates for toddler pool fencing and bathroom showers in the women’s restroom.

·       Stacy will make the photos of board members happen next season

·       DJ will reach out to dumpster – March 15.

·       DJ to reach out to landscaper and then Chuck will manage it during the season.

                                         

Agenda Items

·       LH Contract

·       Levee

·       Five-year progress

·       Co-op fee Exemptions

·       Camps

 

Next Meetings: February 15; March 15; April 19.